How to Print Address Labels (From a List or One at a Time)

Printing address labels shouldn't mean hunting for the right Avery number or nudging margins for an hour. Whether it's one return-address label or a hundred from a spreadsheet, PaperReady turns it into type-and-print, straight to your label printer, with no PDF-export-then-reprint step.

Decide the format: a single address label (a return address, a one-off) or a batch from a list, a spreadsheet of recipients.
For a batch, keep it to one recipient per row with clean headers (name, street, city, state, zip) and no blank rows.
Install the free PaperReady Print Bridge; your DYMO LabelWriter, Brother QL or other label printer is auto-detected over USB or the network.
Open the app. For one label, type the address in the designer; for a list, choose Batch and drop your spreadsheet in, then map the columns.
Print at true size. Each label lands correctly placed on a roll, or tiled across an Avery sheet if you'd rather use one, with no Avery grid to wrestle and no letter-page scaling.

Print address labels from Excel or a list

Have your recipients in a spreadsheet? Drop the .xlsx or .csv into Batch, map the name and address columns, and every row prints as its own label, with no Word mail merge. Full walkthrough: printing labels from Excel.

Return address labels

For a sheet of identical return-address labels, design one in the browser designer and print a full Avery sheet of copies, or run them off a roll on a DYMO or Brother QL.

Avery address templates (5160 and friends)

Prefer inkjet or laser sheets? PaperReady prints Avery 5160 and other address templates at true size so every label lands on the die-cuts, filled straight from your list.

The best printer for address labels

A dedicated label printer, a DYMO LabelWriter or Brother QL, prints one address label at a time on a roll with no half-used sheets. But PaperReady is brand-agnostic: whatever your computer already sees, it prints to.

PaperReady prints straight to your label printer at true size, with no PDF-export-then-reprint step, unlimited labels, and no per-label fees, on Zebra, DYMO, Rollo, Brother and MUNBYN across Windows, Mac and Linux.

Get the free agent See pricing

Frequently asked

How do I print address labels from Excel?

Open Batch, drop your spreadsheet in, and map the name and address columns to the label. Each row prints as one address label at true size, on a roll or an Avery sheet, with no Word mail merge. See printing labels from Excel.

Do I need Avery sheets or a special template?

No. With a DYMO or Brother QL you print one address label at a time on a roll, with no template number to match and no half-used sheets. If you do want sheets, PaperReady prints Avery 5160 and others at true size.

Can I print a whole list of addresses at once?

Yes. Point PaperReady at your spreadsheet's columns and print the batch; each row becomes one address label. The free tier covers unlimited prints on one computer.

How do I print return address labels?

Design one label in the browser, then print a full Avery sheet of copies, or run identical labels off a thermal roll, whichever stock you have.

Does it print straight to the printer, or export a PDF?

Straight to the printer. PaperReady sends each label to your label printer at true size and skips the PDF-export-then-reprint step that usually shrinks a label onto a letter page.

What's the best printer for address labels?

A dedicated address-label printer like a DYMO LabelWriter or a Brother QL. Both are detected automatically, and PaperReady prints to whichever your computer already sees.